RFMS

Following a standardized list of month end closing procedures will facilitate the end of month closing process in RFMS. Smart businesses owners want to generate accurate financial statements as quickly as possible at the end of each month so they can get a ‘report card’ for their business.Areas to be covered include bank reconciliations, inventory costing, review of open orders for job costing, posting of expense payables, updating inventory receipts, posting employee and installer payroll and when to run key reports on the last day of the month. 

Keeping track of open vendor/installer claims is an important activity that must be closely monitored. Recording and tracking claims using the RFMS Claims module provides the right level of financial control, documentation and reporting. The entire claims process will be covered, including how to properly handle material shortages, damaged material, defective material, restocking fees, installation charges, inspection fees, etc. In addition, all of the accounting entries and claims/material analysis/job cost analysis/sales reports will be reviewed.

RFMS CMM is built to help you compete in today’s market. No matter the type of flooring projects you do (main-street, builder,multi-family, or commercial) you need to provide excellent customer service and get the most from your lead generationefforts. RFMS CMM is a valuable part of that objective, it will help you compile and maintain leads, prospects and contacts. Thiswebinar will focus primarily on the Retail Sales Manager.

Using the RFMS Provider’s Module to pay and track installer earnings and add-ons costs is an important component of job cost control and accuracy. It should be considered just as important as cost verification for job materials.

Work Orders provide a printed document detailing installed quantities by area, size/color/description of materials of the product, special notes and sign off of work completed. You will learn how to prepare work orders, post installer earnings, run reports and set up system parameters, including integration with Schedule Pro

Using the RFMS Sales Reports module allows you to analyze and forecast sales by a number of criteria. Such as store location, salesperson, customer type, and product line.

The ability to accurately report sales allows the business to decide what salesperson is the most effective as well as what products are the most profitable compared to the previous year. It also provides the merchandising department with the necessary information to set up the showroom.

The sales reporting process can be greatly enhanced with the use of the Sales Budgeting feature. This feature allows you to project targets for each salesperson based on their previous year’s performance.

Taking a physical inventory at least once a year is vital to keeping your cost of materials/gross profit and available inventory accurate. Find out why it is important to do pre-counts, organize and identify all materials, how to print and review discrepancy reports, how to transfer roll balances to remnants, how to track excess material returned from a job and how to use bar coded inventory tags and a tri-coder.

Learn helpful techniques and tips that have been used by many successful flooring operations to improve efficiency, controls, security, internal reporting and profitability. Areas that will be discussed include centralized purchasing, inventory control, job cost fundamentals, installer tracking and disaster recovery.

Using advanced features in order entry can streamline your order processing time, improve inventory assignment and eliminate the need to track information on spreadsheets. Order line grouping Topics to be covered:• Percentage billing• Product driven order entry • Billed not shipped and Learn new features including how to use new:• New marketing fields (ad source, order type, etc.) to capture client order and quote information more closely • How to use RFMS Internal Mail features• Commission split options• sample check out notices and more

Become skilled at how to reduce time and cost associated with scheduling installation and service requests by setting alerts, paying installers from Schedule Pro, tracking schedule changes, setting security and generating labor reports.Learn new features like emailing the schedule through Outlook, warning notices when a provider’s earning record is not posted directly from Schedule Pro, etc.

In July of 2002, Congress enacted the Sarbanes-Oxley Act, also known as the 'Public Company Accounting Reformand Investor Protection Act' (in the Senate) and 'Corporate and Auditing Accountability and Responsibility Act' (inthe House). It is commonly called Sarbanes–Oxley, Sarbox or SOX. SOX is a United States federal law enacted whichset new or enhanced standards for all U.S. public company boards, management and public accounting firms

To comply with SOX, RFMS developed the Enhanced Revenue Recognition Method or ERRM. ERRM is a feature inRFMS designed to allow more detail in your journal. It utilizes new Standard Account Codes for enhanced journalreporting and real-time General Ledger posting.

This feature breaks apart the journal summary reports for A/R, A/P, Customer Deposits, Sales, Cost of Sales andInventory into a detailed listing that shows when specific transactions are made.

ERRM also provides a moredetailed journal listing than what is currently included in RFMS particularly relating to Work In Progress trackingthrough the journal.ERRM is the most comprehensive approach for reflecting real-time financial position in the General Ledger.

The ERRM option is designed to allow more detail in the journal by doing the following:

• Most activities generated in RFMS post to the journal immediately.

• Posts specific transactions instead of traditional journal summary reports for A/R, A/P, Customer Deposits,Sales, Cost of Sales and Inventory

• Batch numbers are generated to track these transactions. The batch numbers are a set of journal entries forone specific procedure, meaning every transaction has its own batch number. They are assigned to eachjournal posting and you can filter and track information based on these numbers.

• New Standard Account Codes for enhanced journal reporting for Work In Progress tracking through the journal.

This webinar will review show how ERRM functions from when order is generated to job costed including all theenhanced transactional entries made to the journal.

RFMS has created a version of CMM for commercial oriented clients called Commercial Project Manager (CPM). CPM is designed to track a project by grouping and organizing all orders, bids, purchase orders, notes, correspondence, tasks, customer contact information, etc. that can be viewed and updated from one screen.

This webinar will take an existing commercial project and demonstrate many of the key features described above, plus show how the CPM calendar integrates with your Outlook calendar’s

Learn how to use Bid Pro to build templates for builder, multi family and commercial jobs. Bid Pro can be used to start the order process and can export all job and line detail information into RFMS order entry. It can also import files from Measure.

This webinar will teach you how to build an estimate, save it the template and export to order entry, record and analyze profitability/GP by line and by job, create overages based on allowed versus actual, generate reports, send estimates in PDF format to a client and many other features. 

This webinar will show you the basics of how to back up your data, how to archive your data and what is involved in a data purge. You will learn how often to back up, storage media options, how to check to ensure that the backups are running correctly and where to retrieve technical documents from the RFMS website.

Partial Billing is designed to allow you the option to bill portions of a job incrementally rather than in one lump sum. This webinar will demonstrate the procedures necessary to effectively partial bill orders and through the use of the RFMS feature Billing Groups. 

This webinar will focus on a simple take off for all materials on a Residential, Multi-Family or Main Street Commercial job.

Add-ons will also be reviewed

This webinar will focus on commercial oriented work and items that come up on large jobs.

Examples include borders, carpet base, inserts, flash coving, welding, stair treads and risers.

In addition we will review the need to manage images and file size.

Add-ons will also be reviewed.

A complete webinar that will focus on all elements of the Tile and Pattern ribbon, Tile Editor, Quick Tile and Custom Patterns.

In addition, both calculation methods (Area and Retail) as well as a Pattern Start will be reviewed.

A complete webinar to go over all of the 3-D tools found in both 3-D ribbons.

3-D drawings, (edges and sides, stacks), Scene Editor, and 3-D library

An in-depth review of the Roll Ribbon and it's functionality.

We will concentrate on Standard Allocation, Specific Allocation, Lots, Grouping and Sequencing.